Sharing documents
Documents stored in wilco can be safely shared amongst collaborators in these 2 ways:
- downloaded with a watermark
- automatically sent from willco
Distribution > Production Folder > Output: Download files or Send message
CREATE A WATERMARK DOCUMENT
If you need to create documents -eg. script- with a custom watermark to be printed or to be shared on digital, use the download option.
To create one or several documents with a custom watermark, just choose a name to be shown as the watermark:
- name of a cast member
- name of a crew or staff member
- name of an external collaborator
- customised names, such as an organisation, e.g- Madrid Town Hall
Once selected the names of your watermarks, click on DOWNLOAD and you will receive an email with a link to download the secured proof documents.
SEND DOCUMENTS OVER THE EMAIL
There are 2 ways to email documents:
- from MESSAGES, writing firstly the message to later select the recipients and attachments.
Messages > New Message
- from the PRODUCTION FOLDER area, selecting first the documents to be sent.
Production Folder > Output > Send message
From there onwards it is like sending a regular message from any average email server:
- Subject: topic of the message
- Body: text of the massage
- Recipients: choose either a distribution list or a single person from within wilco or just type a new email address
- Apply watermark: a new chance to apply a watermark without exiting the screen
- Files: here you have those files previously selected under Production Folder, but you can still add or remove more to fit your needs.
Select “Show selected only” for a clear view of the attachments.
Once the message is composed, recipients and attachments have been chosen, you can preview with the ability to EDIT or SEND your message from there.
From the MESSAGES section you can monitor the progress and state of each individual message, with highlights of any issue encountered.
