Setup and manage the production folder

SET-UP OF YOUR PRODUCTION FILE

To ensure a secure management and consistent order of your production file, you must configure its structure in the application's Settings.

Here you create all the Boxes - the main folders of your production file, and assign users with access to each box and set the watermark for all files saved in this box.

You should configure the Users with access to each Box, according to their role in the production.

Settings > Distribution tool

WATERMARK

You can protect your production documents by adding a custom watermark and restricting their editing options.

In the Distribution Tool Settings you can choose between 3 options: *

• Disabled: without watermark.
• Only required when sending: the watermark, with the name of the recipient of the email, will be inserted only in the documents distributed by email, but users with access to them will be able to download them without watermark.
• Required when send and download: the document will always have a watermark: with the name of the email recipient, if it is sent in a message; with a customised watermark, for example “Madrid City Hall”, or with the user's name, when downloading in their computer without choosing any of the above options.

ORGANISATION OF FILES AND FOLDERS

Once the boxes have been created, Users with access to each of them will be able to create subfolders, directly in the Distribution section.

Here you can:

• Upload files from your computer using the UPLOAD button.
• Create a NEW FOLDER and upload the content there.
• Drag and drop files or folders to the box, where you want to save them.

Distribution > Production Folder > New Folder / Upload